Work Session Meeting Minutes - Thursday, October 2nd, 2008
By Matthew Lord | October 2, 2008
Student Administrative Council
Work Session Meeting Minutes
Thursday, October 02, 2008
In attendance: Alexis Baranov, Jasmine Tolle, Cayla Poznanovich, Brandin Watson, Jeffrey Vasquez, Matthew Lord
Start Time: 1:30
End Time 4:30
Announcements:
Emergency Evacuation is Monday 10:45.
Deadline to decide to go to Legislative Academy is Tuesday. Registration is 17th. Will come back to this on Tuesday!
Opening Discussion:
Jeffery gave a good job to the team about the successful day we had with the welcome BBQ. This created viability, produces many surveys, as well as feedback for the book exchange. He would like to possibly produce a banner to create more visibility.
ESL Student Welcome: SAC needs to have a presence at these events with the goal of making students feel welcome, awareness of resources, availability of assistance. Jeffery is targeting this group because the rates on ESL Students that are successful at north are failing. The ESL demographic needs to have connections established and emphasized. Sixteen Faculties will be involved and using class time to be so; they will also be bringing their students. The afternoon of October 6th the turnout is predicted to be 140-180 students. As for the evening event on October 10thth, Brandin, Matthew and Jasmine evening event on October 7th. the predicted turn out is 30-40 students. All of the events will be held at the Baxter Event Center. Cayla will be attending the morning session on October 6ths, Alexis will be attending the afternoon event on October 6th.
Jeffery commented on the importance of documenting and capturing information as soon as we can as not to lose valuable information.
Promotional Ideas for Public Meeting and Committee Application deadline:
Matthew spoke about hanging a banner on a highly visible space near the entrance to the school. Matthew drew out an example of an idea for the banner. The banner needs to have both SAC and Committee deadline. The group unanimously agreed the banners need to be reusable, and thus will require more time to develop. Matthew will continue to research and develop options for quality banners.
Until banners are available we will use “A” boards and flyers to promote the public meetings. Alexis and Jasmine will work together to prep A boards for the public meeting. A boards will be set out the Monday prior to public meeting with copies of the agenda.
Other Promotional ideas:
Brandin had a lot of success sitting in his class and talking with people about sitting on committees.
Flyers: Passing out flyers for public meeting. E-Flyer to be sent out to Staff and Faculty about public meeting.
“A” Boards
Electronic Marquees
Public Meeting Details:
We devised a rough draft of an agenda for the first public meeting. This document is located on the share drive. Please edit as necessary. Final draft to be completed and approved by October 10th as well as mass email sent by Monday prior to public meeting.
Supplies for public meeting: Janet and Alexis have taken care of the food order for public meeting.
For future meetings, we will work with Janet to plan a more substantial menu for the evening meeting.
Other Items:
We discussed the kitchen area and modifying the arrangement in the kitchen. We ask that the area needs to have utility counter as well as a sitting area for the open window. This information was relayed to Janet following the meeting.
Side note:
Everyone needs to give Janet the key number to their locked drawer if they wish to use the rolling drawers.
Action Items:
- Discuss mass faculty and staff E-Flyer advertising the public meeting
- Assign flyer development to SAC member
- Assigning setup/cleanup responsibilities for first public meetings.
- Discuss the lead on “Ways to get involved” for public meeting
Download the PDF here: