Public Meeting Minutes - Thursday, October 16th, 2008
By cpoznanovich | October 16, 2008
Student Administrative Council - Work Session Meeting Minutes
Thursday, September 16, 2008
Start time: 2:00pm
End time: 4:00pm
Attendees: Alexis Baranov, Jasmine Tolle, Cayla Poznanovich, Brandin Watson, Jeffrey
Vasquez, Matthew Lord, Janet Hoppe-Leonard
Visitors: Marci Myer, Roy Flores, other students and staff
This was the first of what will be many public meetings held in the Green Room by the Student Administrative Council. This meeting was designed to be an information sharing session in which we as council members could share some of the things that we have been doing to enhance student life here on campus. We went over some reports ranging from our schools current security protocols to the results of a survey taken at the Welcome Barbeque. We discussed how to sell and buy books on our new Online Book Exchange and how to navigate our wonderful website. We received some feedback from the students during the question and answer portion of the meeting and successfully communicated to students how they might get involved in campus business and activities. The meeting went very well and we are all proud to have reached this milestone.
Introductions
- Alexis welcomes the attendees and starts off the introductions
- Matt explains how he has been working on the website and laying the groundwork for his position in general
- Jasmine discusses how she is engaged in research to help develop goals for us as well as help her define a constitution wish she hopes to be working on next quarter
- Brandon talks about the various ways that he helps facilitate communication
- Cayla explains her work with the committees, and the cabinet
What we do
Essentially we have been looking at ways we gather store and create systems to benefit the students, we need feedback and we are your representatives
Website
- Beginning with the Home page Matthew guided the students through the site
- Went over how to find more information on the post
- Went over contact info for Janet, Jeffrey, Kevin
- Leave comments! Went over minute documentation
- Went over events page with every events posted, not just college events but those of the greater community
- Videos, you should check them out
- Clubs page, needs updating but there is contact info and other information on how to handle a club, start a club and what each of them do
- Programs, soon to be a committee page
- Get involved, videos, registration, comments, surveys, applications
- Multicultural page, Diversity lecture promotion
- Called attention of links and other resources provided
Book Exchange
- Benefits: cost/ easy/ quick
- How to sign up on the web site
- Go to site (its large not just our school) register as a student, create a password with conformation, read and accept terms of use, importance of the zip codes to find the book closest to you, enter email to verify. The email is an indication that you are registered and read
- How to find the book you want or how to sell it
- Easiest way is to enter the isbn #, now you get all the info and there you can choose what you want to do with the book, and you can compare with other sellers
- Discuss marketing for every quarter, it was suggested that the enrollment fair would be a good place to advertise
- Went over how to put up a want ad, same as selling in the regards to the meeting location, willingness to pay, and what the book is
- “My Account” page
- All the books you have up for sale and all your posted want ads
- Questions:
- Required personal info?
- All important info is optional
- Is there a way to see what books go with what class so you can just go and put in your class?
- Yes but it is not fail safe, students education is their own responsibility too
- Required personal info?
- Time was left over so we went back through intros and then heard intros from the audience
Get Involved
- Volunteer
- Arts and Lectures set up and take down
- We have a volunteer mailing list to keep you informed
- Clubs
- Janet is working on a comprehensive list of clubs
- Listed off the newest or biggest clubs: law, sports, sustainability, engineering, religion, international student, and info to get one started (reminder of the resources available on clubs on the web site)
- Janet is working on a comprehensive list of clubs
Clubs
- Running and sustainability
- Times they meet and what they do
- Phi Theta Kappa
- Grade requirement, our chapter founded in 1980 (1918 is the original). One perk is the scholarship opportunities; promote the bulletin board and other activities mostly humanitarian in nature (next meeting is Nov. 4th at 1:00 pm)
- Club Questions
- Sustainability club member asks about long term building plans
- Was referred to Bruce’s committee on long term building projects to discuss parking info etc.
- Sustainability club member asks about long term building plans
Report
- Who we have been meeting
- Marci and Roy, President Lafayette, Jack, Rebecca with disabilities, Carol with distance learning
- Student Voice academy and Legislative academy
- What and when they are as well as how to get more information on it
- Transfer work group
- Why it was not passed and what we have been talking about
- Diversity lecture
- What the next lecture is on and who is presenting it, dates and times
- Surveys
- Reason why we went to the students for help with our goals
- Went through the top issues including safety, food options, advising, cost of materials including tuition and books
- Reason why we went to the students for help with our goals
- Open survey discussion and questions
- Class availability issues and petition options for students who want a class not offered
- Thoughts shared on getting together with Jack Bausch to share the survey information and how else will we get the info out to the students and the administrators I.e. direct meetings on specific issues and focused information giving
- Professional Development Series
- Specific training on profession related topics such as time management, teamwork, cultural competencies, basically just what it is and that there is more information on the way
- Safety
- Talked about the meeting with Jeff Caldwell, discussed the failing emergency call buttons and other issues, as well as promoted the services we provide like cameras, security guards etc. discussed the financial aid incident and the master key issue as well as the canceled self defense class issues, what can we do to bring it back?
- Set up meeting with Jack Bausch and other administrators to go over the survey information
- Follow up an information on how to help revive the self defense class
- Gather the mailing list and add those who signed up to receive event emails
Download the PDF here: