North Seattle Community College :: Student Leadership and Multicultural Programs

Student Administrative Council
Work Session Meeting Minutes
Thursday, September 25, 2008

Attendees: Alexis Baranov, Jasmine Tolle, Cayla Poznanovich, Brandin Watson, Jeffrey Vasquez, Matthew Lord, Janet Hoppe-Leonard

Visitors: Marci Myer, Roy Flores

Start time: 1:30pm
End time: 4:30pm

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SUMMARY
We had a list of items to discuss during this meeting, some of which we did not get to.  As requested prior to the meeting, we allocated thirty minutes for discussion of our meeting/tele-conference with the Joint Oversight Access Group and members of the Higher Education Coordinating Board before moving on to other items.  We discussed and created a public meeting schedule for the fall quarter, discussed the Polaris (NSCC’s partially defunct school newspaper), meeting with the architect of the campus renovation, office management which tied into the processing of forms and applications, computers and our having Admin access in order to keep bookmarks and to use the contacts list through Outlook.  We also discussed utilizing the front counter space of the office, where the steel roll up window is, for gaining visibility.

POINT BY POINT

iTV Joint Access Oversight Group

• Suggest that they put together a group of students who have ALREADY transferred
• The conversation was SO varied, as newcomers to the topic it was difficult to grasp what the main focus of the group was.  It seemed as though they were still defining this as well
• Coming up with issues to be presented to the HECB
  • We are to present this information to them on Tuesday, September 30
• Another Task
  • Speak with Judy Gage about this

Public Meeting

• Introductions etc.
  • this is who we are; this is why we’re here; this is what we’ve been working on
  • polling/surveys ideas to be shared
    • feedback sheet which they can fill out while we’re in the process
• THIS STUFF READY BY TUESDAY
• past avenues of communications
  • fliers; screen savers; paper banners; website; email list; billboard?; word of mouth!!!
• Having food available helps to gain and retain visitors
• GOAL - Turnout and visibility
• Evening students
  • have a real dinner and meetings
  • This would REALLY need to be aggressively advertised
  • Promote at a table, sitting out for visibility

Polaris

• Brief History
  • The Polaris has been around for roughly 25 years and it became inconsistent.  About two years ago, the student government at that time decided to study the issue and concluded with it’s suspension
  • Think about an online newspaper connected with a journalism course
    • Got the class with an advisor
    • LOW enrollment = canceled class
  • sensitivity/political issues
    • some people feel like this is a high priority
    • realistically, it needs a course and an advisor to make it happen
    • there is premium space set aside for the Polaris which is now vacant
      • someone will want to use it for something else if we don’t use this for the paper
    • If a class were to run in Winter would she (advisor/faculty mentioned here; did not catch the name) be interested?
    • Ask questions or take survey of the students
    • Goal is to achieve better communications between students staff and faculty and creating good communications systems with or without a physical paper
  • Obstacle
    • not having a journalism dept
    • supply vs demand
  • What is it that we are trying to get and what is it that we need?
  • Online paper both in article/post format and PDF format
  • incorporating elements of communications in the current website
  • http://westseattleblog.com/
    • Tracy Record

Architect

• Walter (?)
• Long-range campus planning
  • Proposal to create a student center or atrium between the arts and science building and the tech building
  • partially funded by student money; some funding proposals have been sent to Olympia
• Create a vote where students could decide whether or not the funds could be allocated
• Encouraged by Roy
  • Ask Highline Community College about how the similarities have played out
• Our role is entirely related to the FUNDING portion of this

Office Management

• Create a folder in the local shared drive
  • Creating a form for this stuff
• Tracking of materials processed is highly important and needs to be implemented
  • This includes documents: received; approved; delivered; and capturing this information
  • there is an xcel spreadsheet with these things
• Those who would know if and how the system is backed up are Kevin Christopher and Chris (?) in the IT department
• FORMS
  • Gathering all forms so that we are aware of what we have available and organized is of great concern.  Currently, they exist in several spaces including the shared drive and individuals desktops.
    
  • Keeping an inventory of forms as well as a place for hard copies, and using the practice of dating the forms can help us become more organized
• LOGO
  • Request for proposals; RFP (Request for Proposal) Process

Loft Response/Filing and Documenting Requests

• How do we transfer the funds?
  • You can’t put S&A Fees in the state budget.
• When granting funds for such events, we discussed asking for a brief article or announcement for use in our website

Computers

• We want admin accessability
  • Can we do this in stages?; Should this be done all at once?
• We discussed allowing students to have laptops available to them for creating minutes of their committee work.  This is to allow them to use the technology as well as report back on their committee work.

Service Counter

• Using this service counter would provide immediate and ample visibility
• There are some constraints at the time in regards to space, etc.
• This discussion should continue until there is a full agreement of how to go about this.

ACTION ITEMS